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IMPORTANT: PLEASE READ THE NOTES TO PROXY FORM BELOW
Notes to Proxy Form
1.
A unitholder of CIT (“Unitholder”) entitled to attend and vote at the AGM is entitled to appoint one or two proxies to attend and vote in his stead.
2.
Where a Unitholder appoints more than one proxy, the appointments shall be invalid unless he specifies the proportion of his holding (expressed as a
percentage of the whole) to be represented by each proxy.
3.
A proxy need not be a Unitholder.
4.
A Unitholder should insert the total number of Units held. If the Unitholder has Units entered against his name in the Depository Register maintained
by the Central Depository (Pte) Limited (“CDP”), he should insert that number of Units. If the Unitholder has Units registered in his name in the Register
of Unitholders of CIT, he should insert that number of Units. If the Unitholder has Units entered against his name in the said Depository Register and
registered in his name in the Register of Unitholders, he should insert the aggregate number of Units. If no number is inserted, this form of proxy will be
deemed to relate to all the Units held by the Unitholder.
5.
The instrument appointing a proxy or proxies must be deposited at the Unit Registrar’s Office at 63 Cantonment Road, Singapore 089758, not less than
48 hours before the time set for the AGM.
6.
The instrument appointing a proxy or proxies must be under the hand of the appointor or of his attorney duly authorised in writing. Where the instrument
appointing a proxy or proxies is executed by a corporation, it must be executed either under its common seal or under the hand of its attorney or a duly
authorised officer.
7.
Where an instrument appointing a proxy is signed on behalf of the appointor by an attorney, the power of attorney or a duly certified copy thereof must
(failing previous registration with the Manager) be lodged with the instrument of proxy; failing which the instrument may be treated as invalid.
8.
Agent Banks acting on the request of CPF investors who wish to attend the meeting as Observers are required to submit in writing, a list with details of
the investors’ name, NRIC/Passport numbers, addresses and numbers of Units held. The list, signed by an authorised signatory of the Agent Bank, should
reach the Unit Registrar of Cambridge Industrial Trust not later than 48 hours before the time appointed for holding the meeting.
9.
The Manager shall be entitled to reject a Proxy Form which is incomplete, improperly completed or illegible or where the true intentions of the appointor
are not ascertainable from the instructions of the appointor specified on the Proxy Form. In addition, in the case of Units entered in the Depository
Register, the Manager may reject a Proxy Form if the Unitholder, being the appointor, is not shown to have Units entered against his name in the
Depository Register as at 48 hours before the time appointed for holding the AGM, as certified by CDP to the Manager.
10.
All Unitholders will be bound by the outcome of the AGM regardless of whether they have attended or voted at the AGM.
11.
At any meeting, a resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is demanded (before or on the declaration of
the result of the show of hands) by the Chairman, or by five or more Unitholders present in person or by proxy, or by Unitholders holding or representing
one-tenth in value of the Units represented at the meeting. Unless a poll is so demanded, a declaration by the Chairman that such a resolution has been
carried or carried unanimously or by a particular majority or lost shall be conclusive evidence of the fact without proof of the number or proportion of
the votes recorded in favour of or against such resolution.
12.
On a show of hands, every Unitholder who (being an individual) is present in person or by proxy or (being a corporation) is present by one of its officers
as its proxy shall have one vote. On a poll, every Unitholder who is present in person or by proxy shall have one vote for every Unit of which he is the
Unitholder. A person entitled to more than one vote need not use all his votes or cast them the same way.
13.
The personal data provided in the proxy form will be used by the Manager for the purpose of administering CIT’s 6th AGM. Photographs and videos may
be taken by the Manager during the AGM for news and publicity purposes or included in CIT’s Annual Report.
Cambridge Industrial Trust
B.A.C.S. Private Limited
(as unit registrar of Cambridge Industrial Trust)
63 Cantonment Road
Singapore 089758
1st fold here
2nd fold here
3rd fold here, glue along the dotted line and fold flap
