inverstor-relations

Investor Relations

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Investor Relations and Corporate Communications Policy

1. Purpose

ESR-LOGOS Management (S) Limited, the manager of ESR-LOGOS REIT (“ELOG FM” or the “Manager”), is committed to provide material information in a timely, accurate and transparent manner to the public, in accordance to the regulations of the Monetary Authority of Singapore, Singapore Exchange Securities Trading Limited (“SGX-ST”) and the Singapore Code of Corporate Governance 2018.

2. Overview

2.1. The Investor Relations and Corporate Communications (“IRCC”) Policy establishes a framework of processes and practices to ensure proper communication and delivery of information to its stakeholders to make well-informed decisions

2.2. The Manager will comply with all applicable securities regulations to ensure full and accurate disclosure of materials. In addition to statutory disclosures, the Manager seeks to adopt a proactive stance of voluntary disclosure of information deemed to have a potential impact on investment decisions by its stakeholders.

2.3. All disclosures are made via announcements through SGXNet and are made available on ESR-LOGOS REIT’s corporate website.

2.4. This policy is subject to regular review by the Manager to evaluate the efficacy of its communication channels in order to reflect current best practices and to keep its various stakeholders abreast of ESR-LOGOS REIT’s business operations and financial performance.

3. Guiding Principles
3.1. Efficiency

The Manager adopts various communication avenues to convey its messages to all stakeholders. The Manager is committed to disseminate all material information that would reasonably be required to make an informed decision about investment in ESR-LOGOS REIT’s securities in a clear, timely and cost-efficient manner.

3.2. Transparency

The Manager is committed to open and transparent communication with all stakeholders. The Manager promotes investor confidence by ensuring that trade in its securities takes place in an informed market.

3.3. Clarity

The Manager is committed to communicate with stakeholders in a clear language that avoids unnecessary jargon and provides maximum understanding of its messages. English is the official language of communication for the Manager. However, from time to time and depending on specific objectives some communication collaterals may be translated in other languages such as Chinese and Japanese.

4. IRCC Stakeholders

For clarity, stakeholders are defined to include but are not limited to the following:

4.1. External Stakeholders

(a) Investment Community

  • Investors and unitholders (retail and institutional);
  • Analysts, fund managers and investment bankers;
  • Banks and lenders; and
  • Business partners, rating agencies, service providers

(b) General Community

  • Government agencies and Regulators;
  • Immediate business partners and the wider business community;
  • Community organisations;
  • Other organisations and special interest groups; and
  • The general public

(c) Customers

  • Current portfolio tenants and sub-tenants; and
  • Potential and future tenants and sub-tenants

(d) Media

  • All forms, including press, wire services, radio, television, electronic and social media;
  • All levels, including general news, business/finance, personal investment and trade; and
  • All geographies, including metropolitan, suburban, regional and rural

4.2 Internal Stakeholders
  • Board of Directors;
  • Shareholders of the Manager; and
  • Employees

5. Spokespeople

ESR-LOGOS REIT's designated spokespersons are the Chairman and the Chief Executive Officer. These spokespersons may designate other persons as spokespersons from time to time. All incoming investors, unitholders and media queries should be put through to a member of the IRCC team. The Manager will communicate only through its designated spokespersons, via approved channels and will generally not respond to any rumours or market speculation, unless in exceptional cases.

6. Communication Channels

IRCC’s channels of communications and materials include but are not limited to the following:

(a) Media and analysts’ briefings;
(b) General meetings / one-on-one meetings / non-deal roadshows / conferences and conference calls / site visits and media interviews;
(c) Reports and documents provided to SGX-ST and other regulators such as annual reports, half-yearly financial results, interim quarterly business updates, presentations and press statements;
(d) Letters and circulars to unitholders;
(e) Statements released in response to news articles or publications concerning ESR-LOGOS REIT;
(f) Speeches given on behalf of ESR-LOGOS REIT;
(g) Corporate Website (www.esr-logosreit.com.sg)

  • The IRCC team will use the IR section of the ESR-LOGOS REIT’s website as a primary communication channel. The team is responsible for the content, presentation and the prompt update of all sections in the website.
  • Press releases, half-yearly financial reports, interim quarterly business updates and presentation materials from conferences, roadshows and investor meetings, where necessary, will be posted on the website in a timely manner. The website also provides visitors with the option to sign up for free email alert service and access to ESR-LOGOS REIT’s email address for direct enquiries.
(h) Official social media platforms
  • The IRCC team will use social media platforms such as LinkedIn and Facebook as digital communication channels to reach out to a wider group of audience. The team is responsible for the content, presentation and the prompt update of all relevant social media accounts.

7. Communications related to Financial Reporting and General Meetings
7.1. Interim Quarterly Business Updates and Half-Yearly Financial Reporting

7.1.1. Interim quarterly business updates and half-yearly financial results will be posted to SGX-ST after approval by the Board has been obtained, outside the trading hours of SGX-ST. Copies of the business updates, financial results and all relevant accompanying materials will be posted on ESR-LOGOS REIT's website as soon as practicable following their posting on SGX-ST.

7.1.2. The Manager holds a briefing with investors, analysts and media on a half-yearly and full-yearly basis, as soon as practicable following the release of the financial results on SGX-ST.

7.2 Annual Report ("AR")

7.2.1. The annual reports are published and distributed in accordance with the regulatory requirements of SGX and MAS. The sustainability report which details the environmental, social and governance strategy and performance of ESR-LOGOS REIT is also published concurrently with the annual reports.

7.2.2. The latest and archive copies of these reports are available on ESR-LOGOS REIT’s corporate website.

7.3 Annual General Meetings (“AGM”) and Extraordinary General Meetings (“EGM”)

7.3.1. The AGM is held annually while the EGM is held only when the need arises according to the SGX Listing Manual.

7.3.2. Broadly, the content of the AGM will concentrate on the ESR-LOGOS REIT's financial condition and performance, its strategy and outlook, and any relevant operational matters of interest to unitholders. Given the AGM is regarded as an important forum for investors to engage with the Board and senior management team, this event provides an opportunity for retail unitholders, especially, to gain a fuller understanding of ESR-LOGOS REIT's operations and key strategic plans. As such, meetings will be conducted in a manner which permits reasonable enquiry. In line with the Manager’s commitment to equality of access to information, presentation materials from the AGM will be posted on ESR-LOGOS REIT's website.

7.3.3. Matters which require unitholders’ consideration and approval are also clearly documented and detailed in the annual report. Both the annual report and Notice of general meeting are provided promptly to the unitholders within the stipulated timeline to ensure that sufficient time is given to the unitholders to review the documents.

7.3.4. Notices for general meetings are also published in the local newspaper, released via SGXNET and uploaded on ESR-LOGOS REIT’s corporate website.

7.3.5. ESR-LOGOS REIT conducts voting by poll for all general meetings and the poll results are announced during the meeting. A separate announcement of the poll results will be made available via SGXNET after the conclusion of each meeting.

7.3.6. Minutes of general meetings are released via SGXNET and uploaded on ESR-LOGOS REIT’s corporate website as soon as practicable. The minutes record substantial and relevant comments or queries from shareholders relating to the agenda of the general meeting, and responses from the Board and Management.

7. Receiving Feedback

As an on-going process, the IRCC team will survey its stakeholders especially the investment community from time to time to gauge external sentiments, either by way of formal meetings, or through seeking verbal opinion during occasions of contact with them. External opinion will be sought not only on operational and performance matters, but also on governance and strategic issues.

8. Handling of Complaints

Recognising that factors affecting the unit price performance of ESR-LOGOS REIT are often beyond management control and subject to market conditions, the IRCC team will nevertheless endeavour to address any enquiries of investor or unitholder received and formulate an appropriate response.

Upon receipt of complaint or feedback, the IRCC Team will:

(a) Assess the content / severity of the complaint based on the following criteria:

  • Content: upon receiving of the complaint, it is to be reviewed and assessed by the Head of Capital Markets and Investor Relations and escalated to the Chief Executive Officer or designate on technical matters to determine whether the complaint has merit or validity. Examples of such considerations are: Does the complaint refer to something that the Manager (or Property Manager) ought to have done or not done, or is it outside of the Manager’s control? Are there any legal ramifications?
  • Severity: considerations include any possible financial impact to ESR-LOGOS REIT, does it affect unitholders, reputation of ESR-LOGOS REIT / the Manager etc.

(b) Depending on the content / severity of the feedback, the IRCC team may escalate the issue to the senior management team. Where there is major financial or reputational impact to ESR-LOGOS REIT, the Board must be notified of the complaint and be kept apprised of the status of the complaint.

(c) Assign appropriate team members or direct to the appropriate external vendors to provide response.

(d) Acknowledge complaint within 2 working days and provide update on the status of the feedback within 7 working days from acknowledgement date. All complaints should be resolved within 14 working days. If due to unforeseen circumstances that resolution cannot be completed within 14 working days, status update on the complaint should be provided to the investor / unitholder every 7 working days until completion of resolution

(e) Summary of complaints should be tabled to the Audit, Risk Management and Compliance Committee and Board.

(f) Maintain records of all complaints and its handling / resolution (including those involving the external vendors).

(g) This process will also apply for complaints that are brought to the Financial Industry Disputes Resolution Centre. For any complaints concerning conduct issues of team members, IRCC will defer to the whistle-blowing policy.

9. Contact Details
ESR-LOGOS Funds Management (S) Limited

8 Changi Business Park Avenue 1
#05-51, ESR BizPark @ Changi (South Tower)
Singapore 486018
Tel: (65) 6222 3339
Fax: (65) 6827 9339
www.esr-logosreit.com.sg

The IRCC team can be contacted via e-mail at ir@esr-logosreit.com.sg or via telephone during office hours at (65) 6222 3339.

Unitholder Privacy

The Manager recognises the importance of Unitholders’ privacy and will not disclose Unitholders’ information, including Unitholders’ personal data, without their consent, unless required by or permitted under the law. The Manager’s Privacy Policy, which describes how personal data is collected, used, disclosed and processed by the Manager, will be available on ESR-LOGOS REIT’s corporate website.