inverstor-relations

AGM and EGM

2023 Annual General Meeting (“AGM”)

ESR-LOGOS REIT (“E-LOG”) will be conducting the Annual General Meeting (“AGM”) at Suntec Singapore Convention & Exhibition Centre, Level 3, Nicoll 1, 1 Raffles Boulevard, Singapore 039593 on 26 April 2023 (Wednesday) at 10.00 a.m. (Singapore time).

The table below sets out the key dates / deadlines which Unitholders should take note:

Key Dates Actions
13 April 2023 (Thursday),
5.00 p.m.
Deadline for all Unitholders to submit questions in advance of the AGM in relation to the resolutions tabled at the AGM. Persons and entities who hold Units through a Relevant Intermediary (as defined below) (“Relevant Intermediary Unitholders”) (including investors who hold Units through the Central Provident Fund (“CPF”) or the Supplementary Retirement Scheme (“SRS”) (“CPF/SRS investors”) who wish to submit questions should approach their respective Relevant Intermediary (CPF Agent Banks/SRS Operators) to do so as soon as possible. “Relevant Intermediary” means:
  1. a banking corporation licensed under the Banking Act 1970, or a wholly owned subsidiary of such a banking corporation, whose business includes the provision of nominee services and who holds Units in that capacity;
  2. a person holding a capital markets services licence to provide custodial services for securities under the Securities and Futures Act 2001, and who holds Units in that capacity; or
  3. the Central Provident Fund Board established by the Central Provident Fund Act 1953, in respect of Units purchased under the subsidiary legislation made under that Act providing for the making of investments from the contributions and interest standing to the credit of members of the Central Provident Fund, if the Central Provident Fund Board holds those Units in the capacity of an intermediary pursuant to or in accordance with that subsidiary legislation.
14 April 2023 (Friday),
5.00 p.m.
Deadline for CPF/SRS investors to approach their respective CPF Agent Banks or SRS Operators to specify their voting instructions/arrange for their votes to be submitted with their respective CPF Agent Banks or SRS Operators at the AGM.

Relevant Intermediary Unitholders who wish to exercise their voting rights/be appointed as proxies, must approach their respective Relevant Intermediary as soon as possible.
23 April 2023 (Sunday), 10.00 a.m. Deadline for all Unitholders to complete and submit the Proxy Forms. Duly completed Proxy Forms must be deposited:
  • via post to the Unit Registrar’s office; or
  • via email to AGM.TeamE@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF).
Before 26 April 2023 (Wednesday),
8.29 a.m.
Date and time by which the Manager will announce on SGXNET and E-LOG’s website, the responses to substantial and relevant questions received.
26 April 2023 (Wednesday), 10.00 a.m. Unitholders, proxies, CPF/SRS investors and Relevant Intermediary Unitholders who intend to attend the AGM must bring their original NRIC/Passport for verification and registration on the day of the AGM.

FREQUENTLY ASKED QUESTIONS

Conduct of the Annual General Meeting:

Conduct of the AGM:

Unitholders, proxies, CPF/SRS investors and Relevant Intermediary Unitholders, who intend to attend the AGM must:

  1. bring their original NRIC/Passport for verification and registration on the day of the AGM;
  2. comply with all safety measures put in place by the building management; and
  3. abide by all safety measures put in place at the AGM,

failing which they may not be admitted into or may be asked to leave the AGM.

Voting:

How can I vote at the AGM?

Unitholders who wish to exercise their voting rights at the AGM may:

  1. (where the Unitholder is an individual) attend, speak and vote at the AGM in person;
  2. (where the Unitholder is an individual or a corporate) appoint proxy(ies) (other than the Chairman of the AGM) to attend, speak and vote at the AGM on their behalf; and
  3. (where the Unitholder is an individual or a corporate) appoint the Chairman of the AGM as proxy to vote on their behalf.

Live voting will be conducted during the AGM.

Unitholders who wish to appoint proxy(ies) (other than the Chairman of the AGM) to attend, speak and vote at the AGM on their behalf must complete and submit the Proxy Form in accordance with the instructions below.

Duly completed Proxy Forms must be deposited with E-LOG:

  1. via post to the office of the Unit Registrar of E-LOG at 1 Harbourfront Avenue #14-07 Keppel Bay Tower Singapore 098632; or
  2. via email to AGM.TeamE@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF).

Note: Please refer to the Notes to the Proxy Form for additional documentary requirements in the event the Proxy Form is signed by an attorney or duly authorised officer or executor(s) on behalf of a deceased individual’s estate.

Proxy Forms must be received by E-LOG by 23 April 2023 (Sunday), 10.00 a.m. (being 72 hours before the time appointed for the holding of the AGM).

In the Proxy Form, a Unitholder should specifically direct the proxy on how he/she is to vote for, vote against, or abstain from voting on, each of the resolutions to be tabled at the AGM. All valid votes cast via proxy on each resolution will be counted. If no specific direction as to voting is given, the proxy (including the Chairman of the AGM) may vote or abstain from voting at his/her discretion.

Completion and submission of the Proxy Form shall not preclude a Unitholder from attending, speaking and voting at the AGM. Any appointment of a proxy or proxies (including the Chairman of the AGM) shall be deemed to be revoked if a Unitholder attends the AGM, and in such event, the Manager reserves the right to refuse to admit any person or persons appointed under the Proxy Form to the AGM.

If I hold E-LOG Units through a Relevant Intermediary, how do I vote?

Relevant Intermediary Unitholders who wish to vote at the AGM should approach their respective Relevant Intermediaries as soon as possible.

If I hold E-LOG Units through a Relevant Intermediary, can I vote using the Proxy Form?

Relevant Intermediary Unitholders who wish to vote should not make use of the Proxy Form and should instead approach their respective Relevant Intermediary as soon as possible.

If I am a CPF/SRS investor, how do I vote?

CPF/SRS investors who wish to vote at the AGM should approach their respective CPF Agent Banks/SRS Operators as soon as possible. In the case of CPF/SRS investors, they must do so at least seven (7) working days before the AGM (i.e. by 14 April 2023 (Friday), 5.00 p.m.).

If I am a CPF/SRS investor, can I vote using the Proxy Form?

CPF/SRS investors who wish to vote at the EGM should not make use of the Proxy Form and should instead approach their respective CPF Agent Banks/SRS Operators at least seven (7) working days before the AGM (i.e. by 14 April 2023 (Friday), 5.00 p.m.).

Where do I access the Proxy Form?

Proxy Forms can be downloaded by clicking the “Download AGM Proxy Form” button above on this webpage or from the SGX-ST’s website. Printed copies of the Proxy Form have been despatched to E-LOG Unitholders for their convenience.

What is the deadline to submit the Proxy Form?

Duly completed Proxy Forms must be deposited with E-LOG:

  1. via post to the office of the Unit Registrar of E-LOG at 1 Harbourfront Avenue #14-07 Keppel Bay Tower Singapore 098632; or
  2. via email to AGM.TeamE@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF)

Note: Please refer to the Notes to the Proxy Form for additional documentary requirements in the event the Proxy Form is signed by an attorney or duly authorised officer or executor(s) on behalf of a deceased individual’s estate.

Proxy Forms must be received by E-LOG by 23 April 2023 (Sunday), 10.00 a.m. (being 72 hours before the time appointed for the holding of the AGM).

Submission of Questions:

Can I ask questions in relation to the AGM?
  1. All Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders will be able to submit questions in advance of, or at, the AGM.
  2. In addition, all Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders can and are strongly encouraged to submit questions relating to the business of the AGM in advance of the AGM up till 13 April 2023 (Thursday), 5.00 p.m., in the following manner:
    1. Unitholders may submit their questions via email to ir@esr-logosreit.com.sg or by post addressed to Investor Relations at 5 Temasek Boulevard #12-09 Suntec Tower Five Singapore 038985. Submission electronically by email is strongly encouraged; and
    2. Relevant Intermediary Unitholders (including CPF/SRS investors) may submit questions through their Relevant Intermediary (CPF Agent/SRS Operators), who in turn should submit a consolidated list of questions to the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at AGM.TeamE@boardroomlimited.com.
  3. Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders who submit questions in advance of the AGM should provide the following information to the Manager (or, in the case of Relevant Intermediary Unitholders, their Relevant Intermediary) for verification purposes:
    1. your full name;
    2. your address, contact number and email; and
    3. the manner in which you hold Units (if you hold Units directly, please provide your CDP account number; otherwise, please state if you hold your Units through CPF or SRS, or are a Relevant Intermediary Unitholder).
  4. The Manager will address all substantial and relevant questions received in advance, via an announcement on SGXNET via the SGX-ST’s website and on this website prior to the EGM. Where substantially similar questions are received, the Manager will consolidate such questions and consequently, not all questions may be individually addressed.
  5. The Manager will publish the minutes of the AGM on E-LOG’s website and on SGXNET, and the minutes will include the responses to substantial and relevant questions from Unitholders which are addressed during the AGM.
Who can I contact for help?

For questions relating to the AGM proceedings, you may contact the following:

Unit Registrar
Boardroom Corporate & Advisory Services Pte. Ltd.
Tel: +65 6536 5355 (during office hours)
Email: AGM.TeamE@boardroomlimited.com

Investor Relations
Email: ir@esr-logosreit.com.sg



2023 Extraordinary General Meeting (EGM)

ESR-LOGOS REIT (“E-LOG”) will be conducting the EGM at Suntec Singapore Convention & Exhibition Centre, Level 3, Nicoll 1, 1 Raffles Boulevard, Singapore 039593 on 26 April 2023 (Wednesday) at 11.00 a.m. (Singapore time) (or as soon thereafter as the annual general meeting of E-LOG to be held at 10.00 a.m. on the same day is concluded or adjourned)

The table below sets out the key dates / deadlines which Unitholders should take note:

Key Dates Actions
13 April 2023 (Thursday),
5.00 p.m.
Deadline for all Unitholders to submit questions in advance of the EGM in relation to the resolutions tabled at the EGM. Persons and entities who hold Units through a Relevant Intermediary (as defined below) (“Relevant Intermediary Unitholders”) (including investors who hold Units through the Central Provident Fund (“CPF”) or the Supplementary Retirement Scheme (“SRS”) (“CPF/SRS investors”)) who wish to submit questions should approach their respective Relevant Intermediary (CPF Agent Banks/SRS Operators) to do so as soon as possible.

Relevant Intermediary” means:
  1. a banking corporation licensed under the Banking Act 1970, or a wholly owned subsidiary of such a banking corporation, whose business includes the provision of nominee services and who holds Units in that capacity;
  2. a person holding a capital markets services licence to provide custodial services for securities under the Securities and Futures Act 2001, and who holds Units in that capacity; or
  3. the Central Provident Fund Board established by the Central Provident Fund Act 1953, in respect of Units purchased under the subsidiary legislation made under that Act providing for the making of investments from the contributions and interest standing to the credit of members of the Central Provident Fund, if the Central Provident Fund Board holds those Units in the capacity of an intermediary pursuant to or in accordance with that subsidiary legislation.
14 April 2023 (Friday),
5.00 p.m.
Deadline for CPF/SRS investors to approach their respective CPF Agent Banks or SRS Operators to specify their voting instructions/arrange for their votes to be submitted with their respective CPF Agent Banks or SRS Operators at the EGM.

Relevant Intermediary Unitholders who wish to exercise their voting rights/be appointed as proxies, must approach their respective Relevant Intermediary as soon as possible.
23 April 2023 (Sunday), 11.00 a.m. Deadline for all Unitholders to complete and submit the Proxy Forms. Duly completed Proxy Forms must be deposited:
  • via post to the Unit Registrar’s office; or
  • via email to AGM.TeamE@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF).
Before 26 April 2023 (Wednesday),
8.29 a.m.
Date and time by which the Manager will announce on SGXNET and E-LOG’s website, the responses to substantial and relevant questions received.
26 April 2023 (Wednesday), 11.00 a.m. Unitholders, proxies, CPF/SRS investors and Relevant Intermediary Unitholders who intend to attend the EGM must bring their original NRIC/Passport for verification and registration on the day of the EGM.

FREQUENTLY ASKED QUESTIONS

Conduct of the Extraordinary General Meeting:

Conduct of the EGM

Unitholders, proxies, CPF/SRS investors and persons and entities who hold Units through a Relevant Intermediary (as defined below) (“Relevant Intermediary Unitholders”), who intend to attend the EGM must:

  1. bring their original NRIC/Passport for verification and registration on the day of the EGM;
  2. comply with all safety measures put in place by the building management; and
  3. abide by all safety measures put in place at the EGM,

Voting:

How can I vote at the EGM?

Unitholders who wish to exercise their voting rights at the EGM may:

  1. (where the Unitholder is an individual) attend, speak and vote at the Physical Meeting in person;
  2. (where the Unitholder is an individual or a corporate) appoint proxy(ies) (other than the Chairman of the EGM) to attend, speak and vote at the Physical Meeting on their behalf; and
  3. (where the Unitholder is an individual or a corporate) appoint the Chairman of the EGM as proxy to vote on their behalf.

Live voting will be conducted during the EGM.

Unitholders who wish to appoint proxy(ies) (other than the Chairman of the EGM) to attend, speak and vote at the EGM on their behalf must complete and submit the Proxy Form in accordance with the instructions below.

Duly completed Proxy Forms must be deposited with E-LOG:

  1. via post to the office of the Unit Registrar of E-LOG at 1 Harbourfront Avenue #14-07 Keppel Bay Tower Singapore 098632; or
  2. via email to AGM.TeamE@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF).

Note: Please refer to the Notes to the Proxy Form for additional documentary requirements in the event the Proxy Form is signed by an attorney or duly authorised officer or executor(s) on behalf of a deceased individual’s estate.

Proxy Forms must be received by E-LOG by 23 April 2023 (Sunday), 11.00 a.m. (being 72 hours before the time appointed for the holding of the EGM).

In the Proxy Form, a Unitholder should specifically direct the proxy on how he/she is to vote for, vote against, or abstain from voting on, each of the resolutions to be tabled at the EGM. All valid votes cast via proxy on each resolution will be counted. If no specific direction as to voting is given, the proxy (including the Chairman of the EGM) may vote or abstain from voting at his/her discretion.

Completion and submission of the Proxy Form shall not preclude a Unitholder from attending, speaking and voting at the EGM. Any appointment of a proxy or proxies (including the Chairman of the EGM) shall be deemed to be revoked if a Unitholder attends the EGM, and in such event, the Manager reserves the right to refuse to admit any person or persons appointed under the Proxy Form to the EGM.

If I hold E-LOG Units through a Relevant Intermediary, how do I vote?

Relevant Intermediary Unitholders who wish to vote at the EGM should approach their respective Relevant Intermediaries as soon as possible.

If I hold E-LOG Units through a Relevant Intermediary, can I vote using the Proxy Form?

Relevant Intermediary Unitholders who wish to vote should not make use of the Proxy Form and should instead approach their respective Relevant Intermediary as soon as possible.

If I am a CPF/SRS investor, how do I vote?

CPF/SRS investors who wish to vote at the EGM should approach their respective CPF Agent Banks/SRS Operators as soon as possible. In the case of CPF/SRS investors, they must do so at least seven working days before the EGM (i.e. by by 14 April 2023 (Friday), 5.00 p.m.)

If I am a CPF/SRS investor, can I vote using the Proxy Form?

CPF/SRS investors who wish to vote at the EGM should not make use of the Proxy Form and should instead approach their respective CPF Agent Banks/SRS Operators at least seven (7) working days before the EGM (i.e. by by 14 April 2023 (Friday), 5.00 p.m.)

Where do I access the Proxy Form?

Proxy Forms can be downloaded by clicking the “Download EGM Proxy Form” button above on this webpage or from the SGX-ST’s website. Printed copies of the Proxy Form have been despatched to E-LOG Unitholders for their convenience.

What is the deadline to submit the Proxy Form?

Duly completed Proxy Forms must be deposited with E-LOG:

  1. via post to the office of the Unit Registrar of E-LOG at 1 Harbourfront Avenue #14-07 Keppel Bay Tower Singapore 098632; or
  2. via email to AGM.TeamE@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF)

Note: Please refer to the Notes to the Proxy Form for additional documentary requirements in the event the Proxy Form is signed by an attorney or duly authorised officer or executor(s) on behalf of a deceased individual’s estate.

Proxy Forms must be received by E-LOG by 23 April 2023 (Sunday), 11.00 a.m. (being 72 hours before the time appointed for the holding of the EGM).

Submission of Questions:

Can I ask questions in relation to the EGM?
  1. All Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders will be able to submit questions in advance of, or at, the Physical Meeting.
  2. In addition, all Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders can and are strongly encouraged to submit questions relating to the business of the EGM in advance of the EGM up till 13 April 2023 (Thursday), 5.00 p.m., in the following manner:
    1. Unitholders may submit their questions via email to ir@esr-logosreit.com.sg or by post addressed to Investor Relations at 5 Temasek Boulevard #12-09 Suntec Tower Five Singapore 038985. Submission electronically by email is strongly encouraged; and
    2. Relevant Intermediary Unitholders (including CPF/SRS investors) may submit questions through their Relevant Intermediary (CPF Agent/SRS Operators), who in turn should submit a consolidated list of questions to the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at AGM.TeamE@boardroomlimited.com.
  3. Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders who submit questions in advance of the EGM should provide the following information to the Manager (or, in the case of Relevant Intermediary Unitholders, their Relevant Intermediary) for verification purposes:
    1. your full name;
    2. your address, contact number and email; and
    3. the manner in which you hold Units (if you hold Units directly, please provide your CDP account number; otherwise, please state if you hold your Units through CPF or SRS, or are a Relevant Intermediary Unitholder).
  4. The Manager will address all substantial and relevant questions received in advance, via an announcement on SGXNET via the SGX-ST’s website and on this website prior to the EGM. Where substantially similar questions are received, the Manager will consolidate such questions and consequently, not all questions may be individually addressed.
  5. The Manager will publish the minutes of the EGM on E-LOG’s website and on SGXNET, and the minutes will include the responses to substantial and relevant questions from Unitholders which are addressed during the EGM.
Who can I contact for help?

For questions relating to the EGM proceedings, you may contact the following:

Unit Registrar
Boardroom Corporate & Advisory Services Pte. Ltd.
Tel: +65 6536 5355 (during office hours)
Email: AGM.TeamE@boardroomlimited.com

Investor Relations
Email: ir@esr-logosreit.com.sg

Previous Announcements

Date Title PDF
23 August 2021 Minutes of Extraordinary General Meeting PDF version
26 July 2021 Extraordinary General Meeting – Presentation Slides PDF version
26 July 2021 Results of the Extraordinary General Meeting held on 26 July 2021 PDF version
2 July 2021 Notice of EGM PDF version
24 May 2023 Minutes Of Extraordinary General Meeting PDF version
24 May 2023 Minutes Of Annual General Meeting PDF version
26 Apr 2023 Annual General Meeting - Presentation Slides PDF version
26 Apr 2023 Results Of Annual General Meeting Held On 26 April 2023 PDF version
26 Apr 2023 Extraordinary General Meeting - Presentation Slides PDF version
26 Apr 2023 Results Of Extraordinary General Meeting Held On 26 April 2023 PDF version
28 Mar 2023 Extraordinary General Meeting - Presentation Slides PDF version
28 Mar 2023 Results of the Extraordinary General Meeting held on 28 March 2023 PDF version
13 Mar 2023 Notice of EGM PDF version
28 May 2022 Minutes Of Annual General Meeting PDF version
29 Apr 2022 Results of the Annual General Meeting held on 29 April 2022 PDF version
29 Apr 2022 Annual General Meeting - Presentation Slides PDF version
20 Apr 2022 Minutes Of Extraordinary General Meeting PDF version
13 Apr 2022 Notice of AGM PDF version
21 Mar 2022 Extraordinary General Meeting - Presentation Slides PDF version
21 Mar 2022 Results of the Extraordinary General Meeting held on 21 March 2022 PDF version
25 Feb 2022 Notice of EGM PDF version
24 Feb 2022 Minutes of Extraordinary General Meeting PDF version
27 Jan 2022 Notice of EGM PDF version
20 May 2021 Minutes of Annual General Meeting PDF version
22 Apr 2021 12th Annual General Meeting - Presentation Slides PDF version
22 Apr 2021 Results of the Annual General Meeting held on 22 April 2021 PDF version
07 Apr 2021 Notice of AGM PDF version
29 Dec 2020 Minutes Of Extraordinary General Meeting PDF version
04 Dec 2020 Extraordinary General Meeting - Presentation Slides PDF version
04 Dec 2020 Results of the Extraordinary General Meeting held on 4 December 2020 PDF version
12 Nov 2020 Notice of EGM PDF version
01 Jul 2020 Minutes Of Annual General Meeting PDF version
05 Jun 2020 Results Of Annual General Meeting Held On 5 June 2020 PDF version
05 Jun 2020 11th Annual General Meeting - Presentation Slides PDF version
13 May 2020 Notice of AGM PDF version
17 Feb 2020 Minutes of Extraordinary General Meeting PDF version
12 Sep 2019 Results Of Extraordinary General Meeting Held On 12 September 2019 PDF version
12 Sep 2019 Extraordinary General Meeting - Presentation Slides PDF version
21 Aug 2019 Notice Of Extraordinary General Meeting PDF version
25 Jul 2019 Minutes Of Annual General Meeting PDF version
24 Apr 2019 10th Annual General Meeting - Presentation Slides PDF version
24 Apr 2019 Poll Results Of Annual General Meeting ("AGM") Held On 24 April 2019 PDF version
08 Apr 2019 Notice Of Annual General Meeting PDF version
31 Aug 2018 Results Of Extraordinary General Meeting Held On 31 August 2018 PDF version
07 Aug 2018 Notice Of Extraordinary General Meeting PDF version
20 Apr 2018 9th Annual General Meeting - Presentation Slides PDF version
20 Apr 2018 Poll Results Of Annual General Meeting ("AGM") Held On 20 April 2018 PDF version
02 Apr 2018 Notice Of Annual General Meeting PDF version
27 Feb 2018 Extraordinary General Meeting - Presentation Slides PDF version
27 Feb 2018 Results Of Extraordinary General Meeting Held On 27 February 2018 PDF version
02 Feb 2018 Notice Of Extraordinary General Meeting PDF version
25 Apr 2017 8th Annual General Meeting - Presentation Slides PDF version
25 Apr 2017 Poll Results Of Annual General Meeting Held On 25 April 2017 PDF version
07 Apr 2017 Notice Of Annual General Meeting PDF version

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